Outlook vacation message template

Select Yes when Outlook asks you if you want to apply this rule to all messages. Under What do you want to do with the message, in Step 1: Select action s , select reply using a specific template. Under Step 2: Edit the rule description , click the underlined text for a specific template. Select the template you created above, and then select Open and Next.

By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date.

Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running. If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps.

In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule.

Then select OK. Manage and organize. Use rules to create an out of office message. When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook. Create an out-of-office template In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. You can add any necessary exceptions, then select Next.

Thank you for your email message. I am going to be out of the office and will be back at Date of Your Return. During this period of time, I will have very limited access to my email. If you need immediate assistance, then please contact me on my cell phone at your cell phone number.

Thank you for your email. I am currently out of the office, and I do not have email access. For all urgent matters that need immediate assistance, then please contact: Contact Person Email Address Phone Number. I will respond to all messages when I am back in the office.

Thank you for your email. I will be checking email during this time and will respond to urgent matters as soon as I am able to. Otherwise, you will hear back from me upon my return. I am out of the office on vacation, but I am still able to assist you! Thanks for reaching out. I am currently on vacation and will not be checking email during this time. All responses will be delayed during this time, but I will respond to you as soon as I am back in the office.

Thanks for reaching out! They are prepared to help you with whatever you may need. I will answer all messages when I return to the office. No matter what type of message you choose, make sure to include the key information, like when you will be back and whom to contact if the message cannot wait if applicable.

This could be a designated contact on your team or in your office, or it could be yourself.